CAREERS
Admin Assistant
Senses & Spaces is a full-service design firm based in San Diego with a mission to enhance the human experience through the built environment. At Senses & Spaces, we prioritize holistic, human-based design and incorporate principles from neuroscience to create successful spaces. Our portfolio includes high-end residential, mixed-use developments, multi-family, and educational spaces, fostered through teamwork and open communication.
The Admin Assistant position provides assistance to the Principal of Senses & Spaces on tasks such as those listed below:
Answers phone calls, schedules meetings and greets visitors.
Provides administrative support to ensure efficient operation of office.
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
Exhibits professional communication via phone, e-mail, and mail.
Supports team by performing tasks related to organization and strong communication.
Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Contributes to team effort by accomplishing related results as needed.
As an Admin Assistant, one must have a keen eye for detail, and a passion for making a difference in the world.
At Senses & Spaces, an Admin Assistant demonstrates an eager attitude to learn and supports the team to drive the company's mission forward.
ESSENTIAL TASKS:
1. Research, Recommend, and Track Materials, Finishes, and Furnishings
Obtain samples for clients
Prepare client proposals for approval and purchasing
Generate and process all purchase orders and invoices
Coordinate pickups and deliveries with vendors
Assist with site measurements, installations, and photoshoots
2. Track and Monitor Design Projects:
Move the customer into the appropriate phase of the project
Communicate with internal staff, clients, and vendors regularly
Prepare, manage and maintain all project binders, files, correspondence, drawings, etc.
3. General Administrative Support
Return all emails from vendors and clients by end of the day
Troubleshoot problems as they arise
Performs other job-related duties and errands as assigned
TO APPLY:
Please email a PDF Resume and Cover Letter to diane@sensesandspaces.com
REQUIREMENTS:
Strong communication skills
Strong Excel skills
Familiar with Illustrator
Familiar with Photoshop
Familiar with InDesign
DESIRED QUALITIES:
Great at time & task management, prioritization, and execution.
Able to communicate ideas, concerns, updates, and announcements appropriately and timely.
Have an organized plan to execute daily to-dos and dependent tasks.
Works well both independently and with others
Strong ability to communicate with coworkers, clients, contractors, and vendors
Ability to problem solve
Detail-oriented and organized
Eager to learn and self-motivated
Willing to be a team player and step up when needed
EDUCATION/EXPERIENCE:
Experience working in a design, construction and/or project management firm for 3-5 years (preferred)
BENEFITS:
Health Insurance stipend
PTO in Addition to Holidays
Preferred:
You are very organized
You are on time
You follow up on tasks
You enjoy art
You are truly creative and can do more than just follow the instructions we'll provide
You can deeply understand the look and feel of our brand
You are looking to build a long-term relationship, and are seeking a company where there is room to grow
Have experience in photography and/or videography
Have certifications for Photoshop or other photo editing
Are experienced with Adobe Suite